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Opscan Scanning Service

The Office of the University Registrar (OUR) provides scanning services for the post-processing of data sheets. The service is limited to Cornell faculty and teaching staff requiring scanning for course-related materials only (i.e., exams and course evaluations).

Only raw data files are returned to clients. Clients are responsible for their own post-processing and printing of data results.

Scheduling and Delivery of Scanning Requests

All Opscan processing will be ready within five to seven business days, after delivery of materials to be scanned.

Special Timing and Scheduling during Final Exam Periods:
The Office of the University Registrar will make every effort to return your final exam requests within 24 hours to support compliance with the faculty legislative recommendation that final grades be submitted within 72 hours of the exam. To be eligible for this expedited service you must schedule your request no later than the last day of classes.

Email your request for scanning to opscan@cornell.edu and include the following information: course department name and number, name of course, instructor name and e-mail address, date and approximate time of delivery to B07 Day Hall for processing.

Submitting your Scanning Requests

  1. Please take the time to arrange the bubble sheets in all the same direction. You may notice that some sheets have a tapered cut in the upper right corner to facilitate this process.
  2. Use the blue answer sheets (Form 4521) when giving an exam that has five or less possible answers for each question. If your exam has more than five possible answers for each question, then you should use the green answer sheet (Form 6703).
  3. Complete and submit online Opscan Request Form.
  4. Deliver forms to the Office of the University Registrar, B07 Day Hall.

Problems submitting forms: If you have problems submitting the Opscan form, send an email to opscan@cornelledu with the following information: course name and number; instructor name; phone number and email address; contact name, phone number and email (if different); date you are submitting the job; desired return date; number of exams, and nature of problem.

Forms are available at the Cornell Store or can be ordered directly from NCS.

Other Scanning Sources

The following companies provide a comprehensive scanning and post-process service:

Survey Intelligence Research Services
Contact: Betty Liu
(800) 583-7950
(703) 242-8512
www.surveyint.com

NCS Regional Processing Center (RPC)
Contact: Tony Tossona
(800) 735-2566 ext. 1388
ttossona@nsc.com

Introduction to Post-Processing

In order to process the raw data from test/survey results you need to pass the data through some kind of process or program. Two methods currently being used by Opscan customers include:

  • Excel or another spreadsheet program. Using spreadsheets requires importing the data to a spreadsheet file, then creating equations and/or functions that process the data.
  • SAS (a statistical software package). Using SAS requires having the SAS software either on a desktop machine, or using it through an Instruct or Research account. It is also necessary to use a program specifically written to process the data. We have already created a number of SAS programs which will process the majority of raw data files/formats used by Opscan customers.

SAS on the Desktop

Cornell has a site license for SAS software which is handled by CU Software Licensing Services at CIT. Please visit the software licensing website web site for more information (pricing, system requirements, order form, etc.).

A number of SAS programs are already available for public use and can be used with the desktop version of SAS.

SAS on Instruct and Research

Any Cornell academic user can register for an Instruct account in order to use SAS. To request an account on the INSTRUCT server, contact the Academic Technology Center's support staff at atc_support@cornell.edu.

People can use a Research account if they have research-oriented tasks. For more information and the form for requesting a Research account, go to: http://www.cit.cornell.edu/atc/research/.

Using SAS on Instruct and Research:

  • In general, once you log in to your Instruct or Research account to run an SAS program, type SAS followed by the program name. For example: sas stdeval (where "stdeval.sas" is the name of the SAS program).

Uploading SAS programs and data to your Instruct or Research account:

  • To upload a SAS program or data files you must use FTP. Use FTP to connect to your Instruct (instruct1.cit.cornell.edu) or Research (rsrch1.cit.cornell.edu) account with your netID and password. You will then put (upload) your program from your computer to your directory space on your account (transfer the program in ASCII [text] mode).

For more information on using FTP: WS_FTP for Windows and Fetch for Macintosh.

SAS Consulting at CISER

CISER consultants can help SAS users with data access, data manipulation, program logic, program syntax and de-bugging, as well as database conversions and file transfers across computing platforms. More information is available at the CISER web site.

Custom Forms

At the present time the Office of the University Registrar does not create customized, printed forms (bubble-sheets). However, you may contact National Computing Systems (NCS) at 1-800-735-2566. Ask to speak with the Cornell representative about creating forms.

Questions and Contact Information

Additional questions regarding the Opscan scanning service may be directed to opscan@cornell.edu.


Related Links

Contact Information

Office of the University Registrar
B07 Day Hall
Cornell University
Ithaca, NY 14853
(607) 255-4232

Hours
Mon-Fri 8:00-4:15

Questions?
Email us at: univreg@cornell.edu.